File Sharing

After each investigation, you should gather up all of the data that you have collected and burn it to disc.  This disc needs to be given to the Case Manager (or to Tracy Franklin) for archival purposes.

Once you have completed that, then you need to review your data for any specific evidence.  It is your responsibility as an investigator to review your own data.  As you mark items as evidence, you should collect these items together and give them to your lead investigator.  Remember, your lead does not need a copy of everything, only your evidence.  It is good practice to get with other investigators to double-check your evidence. 

Best practice is for the lead investigator to gather everyone involved in the investigation to go over all of the evidence.  It is the easiest way to debunk and weed out non-evidence for the final Client reveal.  But due to schedules, this may not always be possible.


ETPRS has a few different ways that we share investigation data. 

1. Burn it to a disc

This is easy if you're going to see the person, and it is still the way we transfer final-burn data to a client for the reveal. 

Best practice is to be to burn it as a data disc rather than audio, since some people like to share their individual files.  Also, if you have more than audio, you pretty much need to burn it as data.

2. Dropbox

Dropbox is an online cloud sharing application.  It is free to use and easy to set up.  All we need is your email address and we can invite you to share data.  You can view Dropbox data through their website, or you can download a very small app that stays resident on your computer.  It pretty much acts like an extra hard drive on your computer and you can easily move data back and forth.

The only trick is that the amount of data that you can share is limited at first.  You can "gain" more data by inviting more people, and going through their website to do certain things (like Like-ing them on Facebook) in order to get more space.  Still the initial amount is decent sized, and you can usually put a few investigations worth of information uploaded before you start hitting limits.  As long as we keep things archived, it doesn't become a problem. 

Best practice suggestion is to upload any evidence that you've found and just burn your full information to a disc.  That way your Lead Investigator can collect your evidence for the client quickly, but the other stuff you can just turn in the next time you see them.

3. Google Drive File Sharing

Google File Sharing is pretty much like Dropbox.  It takes a slightly different approach to the way you can view and share data, but like Dropbox, it has a website and a small app that you can download: "Google Drive".

The nice part about Google Drive is that integrates everything together via Google.  So not only can you just share data, but you can create spreadsheets, forms, etc.  And it is all tied to your Google login account (probably a gmail address).

4. Flash Drives

This method is good in a pinch, but again you have to see the person to give them the drive.  You also pretty much have to give up access to your drive if you loan it to the lead.  Flash drives are cheap these days, and people are even giving them away if you happen to be at the right PR campaign.  And eventually, you should get the drive back.  But we mostly use this as a last resort or a matter of convenience (Tom and Fred are both in the same spot and have their laptops, etc).

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